Is Database Marketing on Your Marketing Operations Radar?

How many times have we heard in the B-to-B marketing press the past several months about the importance of increasing content relevance to our prospects and customers, better engaging them through digital marketing vehicles and improving our ability to generate and qualify marketing leads? Yes, all extremely important priorities for us as marketers, however, if you're a $100M+ company none of this can be accomplished in an efficient and effective manner without the back-office infrastructure to support it. And we all know how difficult an infrastructure conversation is in this economic downturn. For the purposes of this conversation, let's focus on the area of database marketing.

Even the best marketing organizations struggle with consistency in database marketing processes; consolidation of prospect and customer data across the multitude of databases in use across the world; cleansing of data to prevent a "bad data in = bad data out" scenario; and overcoming the complexity of data analysis and list pulls, especially with the increased data flow from digital marketing activities. In a recent best practices study, we spoke with (12) multi-billion $, complex organizations representing in total over $250B in revenue. When asked to indicate their marketing organization's satisfaction with the components of database marketing, some of the most fundamental elements of this area were identified as being the weakest. . . . including data cleansing, digital data integration and contact management.

So enough about the problems out there: that's the easy part to identify. What are a couple concrete things that you can do to help improve marketing's "back-office", especially in these difficult economic times when "throwing money" at the problem is not even a possibility?. . .

1. Establish a global database marketing council or team to set standards and govern processes and technology. (yes, virtual if need be and it will take more time out of your day . . . but this will pay off in the long-term)
2. Leverage third party partnerships for external expertise and best practices (e.g., data cleansing). Establish an approved vendor supply list to achieve economies of scale and better govern data standards.
3. Develop a process to enable the average marketer to obtain a highly targeted list for their activities or campaigns. A 100% self-service model will lead to supplier proliferation, poor leverage of scare marketing resources and an inability to leverage the power of your data. Ideas include: establish a relationship marketing team, deploy a shared services model to get dbse. marketing experts closer to the field (more on shared services to come in future blogs), create an expert analytics team that can do some of the "heavy lifting" for your team's larger projects (e.g., predictive modeling).
4. Reduce and consolidate disparate data sources. If you're lucky enough to have or pursue a universal data mart or EDW then great. For the rest of us, another option may be deploying an application that serves as the front-end for multiple databases. This option is available through several marketing automation vendors.
5. Ensure your database marketing and lead management teams are working together if not part of the same group. This is particularly important for establishing a closed-loop lead management process.
6. And last but certainly not least, establish metrics and targets to measure the performance of your database marketing capabilities. (e.g., data quality indicators, lead generation data to track the success of list pull activities, response times and internal customer satisfaction if you're leveraging a shared services model)

If you're fortunate enough to have a marketing operations individual or team, then turn to these folks for help in deploying the process rigor needed to initiate these actions.

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Marketing Budget Cuts of 15% for First Half 2009

Within the technology marketing sector, I predict budget cuts of 15% or so for the first half of 2009. And within the typical marketing mix, the events budget and traditional-media advertising will bear a dis-proportionate share of those cuts. Given the trend of accelerating spending on digital advertising, it is more likely then ever before that traditional media spend lost in the downturn of 2008-2009 will not - ever - be replaced.

In the tech industry we are now, over the past couple of months, just acknowledging the impact of the recessionary cycle; even while the macroeconomists are now saying we have been in an overall recession for a year. My sense of the marketing budget cuts in tech is that at the beginning of an acknowledged recessionary cycle (i.e. now), there is an over-reaction that brings budget cuts that go too deep on the first pass. It's the nature of management which is so often short-sighted. I have believed that good marketing investment policy has elements of a large inertial flywheel: let it stop spinning and the fuel to get it going again costs a lot more than if steady increments had been consistently applied. Vendors should have the wherewithal and courage to keep their investments basically steady.

Other guidance for senior marketers:

• Use the downturn to permanently eliminate or re-shape entrenched silos of program costs: 1) Example: Isolated events not part of a broader campaign or important new launch; 2) Let the downturn play the role of "bad cop"; 3) Be most rigorous/suspicious of heavily guarded budgets
• Given the forecasted short duration of the downturn: 1) limit staff reductions . . . Marketing headcount turnover has already exceeded 9% annually for the past two years; 2) Use the downturn to mandate/effect more aggressive Content Audits
• Identify and create shared services: 1) Target is duplicate discretionary costs (e.g. across your 3 product lines, PM’s have purchased 3 separate on-line community platforms); 2) Target is duplicate activities executed within fixed costs (e.g. you oversee 3 product lines and each group spends 4 days per month on separate dashboard performance reporting compliance, which you are unable to normalize)
  
  By Rich Vancil, VP, IDC's Executive Advisory Group (rvancil@idc.com)

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A View from the CFO's Office. . .

I recently attended MIT Sloan's annual CFO Summit in Newton, Massachusetts; not just to earn the CPE credits needed to maintain my CPA certification, but more importantly, I wanted to gain an understanding of CFOs' perspectives in this difficult economic environment. This is something that every CMO should understand to help optimize their management strategy as well as their tenure.

It was no surprise that the theme of the conference was "Relentless Volatility". Jack McCullough, one of the two co-chairs of the event, put it well in his opening remarks: "My investment banker friend in London described this environment as being similar to a divorce but worse. . . 'I've lost half of my net worth, but I'm still stuck with my husband.'" I'd like to summarize several key comments from the event that may offer you some ideas for how best to not only ride out the storm in the upcoming year, but even perhaps to leverage the situation to improve your position and take share in this tough market:

• As part of your annual and intra-year planning process, ensure that you leverage scenario planning to best identify what challenges you may encounter in the next quarter or year, as well as what steps you need to take to minimize the potential damage from these risks;
• Communication in this volatile environment increases in importance. . . not just with your functional team, but also with senior management; (i.e., don't be intimidated to better engage your CEO and CFO, especially when you need help or need their advice)
• Ensure that your executive team knows that you not only understand the current challenges you face, but that you also have a plan to address them; (and meeting with the CFO offers a great chance to ensure that your plans are grounded in reality, as well as a chance to share your vision and increase their comfort level with your management framework and strategy)
• "We've spent a significant amount of time reallocating our budgets to ensure that we're focusing on investment in the high growth, high profitability areas vs. in the "harvest" areas that may not need as much investment", Norman Robertson, CFO Progress Software; (e.g., IDC CMO Advisory Practice research indicates that the average technology vendor allocates 38% of their marketing budget to newer, higher growth business areas or product lines vs. existing, more mature business areas or product lines)
• The large companies will no doubt be reducing their on-campus recruiting efforts this year. Therefore, now is a great opportunity to hire the best and brightest individuals from the top schools.
• And finally, continue to drive innovation within your team, motivating individuals to take chances in an effort to change how they do business today. We need to give our staff the opportunity to be leaders, stepping into the light that no one else may see.

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Marketing's Planning Process: An Ongoing Activity, not an Annual "Trip to the Dentist"

As your marketing organization approaches the end of its annual planning cycle, remember that it shouldn't end on January 1, 2009. As marketers we must get better at managing our annual and intra-year process as a part of our regular business processes vs. a once per year disruptive event. Doing so could be a helpful step forward in improving our ability to manage investment, shift resources in response to market conditions, and improve alignment within marketing and with the rest of the organization. Based upon interviews with marketing leaders in the technology industry and findings from IDC's recent Marketing Operations Board meeting, I'd like to offer the following "food for thought":

1. Staffing: Do you have an individual or team who's accountable for developing, executing and governing your planning process? The marketing operations function can provide the foundation and discipline for a well-orchestrated and managed planning process. Although this role has been effective in planning and orchestrating marketing's annual and intra-year planning process, marketers' view of planning as a separate activity from their daily job coupled with their lack of financial acumen continues to hinder the success of planning. (email me to receive a copy of our recent mktg. ops. study. . mgerard@idc.com)

2. Process: Marketers have made significant progress in establishing planning processes, such as global marketing leadership boards, a consistent taxonomy, financial tracking and other performance measurement processes; however, the lack of consistent adoption of these processes across the organization including a lack of alignment with finance, sales and regional marketing must be overcome to advance marketing to a higher level of operation and performance.

3. Technology: It is only in the past 3-4 years that most marketing organizations have actually achieved an understanding of how much they spend on marketing across the organization, mostly leveraging highly manual processes and Microsoft Excel. A recent IDC study revealed that 40% of IT marketers in companies >$3B in revenue continue to use Excel and other manual processes vs. a more automated MRM(marketing resource management)-type solution. It is time for us to advance to the next level of marketing, including tracking of investment at a more detailed level. (e.g., by objective, campaign, activity, brand, product, country, or segment) MRM applications offer the opportunity to do this in a more systematized and efficient manner. But remember, process first.

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2009 Guidance for CMOs. . .

When budgets are on the cutting board, the marketing function often has to shoulder more than its fair share of the pain. The cuts of 2008 and 2009 will be no exception. In IDC's most recent budget survey, closed in September 2008, actual 2008 spend increase will be just 3.5%, a reduction from the 4% predicted earlier this year. In addition to the short term budget cuts, the pressures of the current downturn will usher in a period of more sweeping marketing organization change. In my five years as a CMO Advisory analyst at IDC, I have never observed so much management analysis regarding potential marketing-organization change. Here are some things to think about to help you to survive and thrive in 2009:

• Transformation Starts at the Top. Many tech marketing organizations have far too many silos and lack alignment. For these companies, there is too much independent resource and spending at corporate and, in some cases, in the business units; and not enough spending in the field, closer to the prospects and customers. This also contributes to the dis-connects between the sales and marketing functions – as the sales department often perceives that marketing's actions are far removed from their efforts. IDC suggests further examination of the marketing organization's structure to improve alignment between corporate marketing, business unit marketing and field marketing.
• Seek to Decentralize. Continuously question yourself during the budget planning process: where is the money owned; and where is it spent? IDC guidance is for the typical large tech vendor of greater than $1b in revenue to have at least 45-50% of its total marketing execution "spent" in the geographical regions. Currently, about 36% of the total marketing budget is directly owned and spent by the regions. Add to this the 6% of the typical corporate marketing budget that is "spent" by the field. The total is about 42% of spend in the regions, and so is short of the 50% benchmark goal.
• Improve Relevancy. Two areas of essential guidance to help with the relevancy effort including campaign management and sales enablement. The first is an improved Campaign Management function. This role should seek to knit together disparate product-line marketing efforts into broader and larger themes. I have observed several top CMO's making these moves in 2008. The second area is Sales Enablement. Marketing needs to improve its ability to get the right marketing assets to the right sales-people, at the right time and in the right format. This is hard to do: its needs go above and beyond product marketing's attempts to do this.

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Rise of the Campaign Manager Role

Even the most successful technology firms continue to struggle with consistent and effective execution of their campaigns and related go-to-market strategies, unable to improve their alignment with marketing or the organization as a whole. The campaign management function provides the opportunity to solve the foremost problem of tech marketing today: that of the declining return on marketing investment that results from executing marketing mix elements in separate and disintegrated streams. Tech marketing departments that have not structured for this role yet should do so.

Here is some key guidance and insight based upon my recent interviews with marketing leaders in the technology industry as well as findings from IDC's recent Marketing Operations Board meeting with 33 marketing professionals:

• Campaign managers provide the missing link between the business units, marketing shared services and regional marketing. At Quest Software, campaign management serves as the liaison between marketing shared services groups and the business units and ensures sales' involvement in the campaign management process.
• The foundation of a successful campaign is a detailed go-to-market strategy that includes, but is not limited to, target segment(s), messaging aligned by audience, marketing mix, channel strategy, objectives, and metrics and targets. IBM uses a master brief at the start of any new marketing program, product announcement, or launch to help lock in these elements.
• A campaign's go-to-market strategy and execution requires tight global alignment across marketing and sales, while ensuring that specific parties remain accountable along the process with established timelines. Symantec has developed tiered campaign processes and ensures that regions are leveraged as part of this process to secure their involvement and improve efficiencies of planning and execution.
• Yes, process comes first, but don't underestimate the power of technology. Differentiate with newer campaign management software to establish and leverage one-to-one relationships with your prospects and customers and continue improving lead management processes, particularly lead nurturing activities.
• Common functional and cross-functional metrics continue to apply for campaign performance measurement, yet room remains for new metrics. Don't be afraid to experiment with new metrics. . . and don't underestimate the value of more qualitative metrics.

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Common Attributes of Today's Leading Tech CMOs

Each year IDC completes a rigorous study of technology marketers' efficiency of their marketing organization. This includes over 100 of the leading tech. firms, representing over $400 B in revenue. To help separate the "leaders" from the "laggards", I've developed a Marketing Performance Matrix (2x2 matrix) to stratify marketing leaders and laggards. Each participating company is located on the Matrix as a function of the efficiency of its organizations' operations and the effectiveness of its execution. However, the numbers are only part of the analysis. We also interview the CMOs at several companies within the leadership quadrant.

Here's a bit of what we've learned from these market leaders:

• Gain the trust of your CEO and CFO. Nothing gains the C-level team’s trust of marketing more than demonstrating fiscal management responsibilities and receiving high praise from the sales organization. Nortel’s executive team was extremely impressed with the operational rigor that Lauren Flaherty, Nortel’s CMO, has brought to Nortel’s marketing organization; including her team’s progress in managing marketing investment and aligning with sales for effective execution in target markets. Her progress gained her a sizable increase in marketing budget for 2008.


• Stop doing more with less. Marketers need to stop the cycle of continuing to expand their number of activities with less money and staff and aim for quality and impact from a fewer number of marketing campaigns. Sun Microsystems demonstrated this discipline in 2007. Sun’s marketing leadership team has been driving the marketing organization to develop fewer but more effective GTM campaigns and has reduced the number of worldwide campaigns from 82 in the past (pre-2007) to no more than 6.10 campaigns currently in the market. HP Technology Solutions Group’s (TSG’s) CMO, Deb Nelson, has rallied her troops around three to five integrated marketing campaigns.


• Leverage a strong, senior marketing team in the regions to stay close to the customer and improve your team's agility and reaction to market and competitive shifts. More advanced marketing organizations have established processes and infrastructure across their marketing organization that enable greater decentralization without losing management insight and influence. One example is Avaya: according to Jocelyne Attal, Avaya’s CMO, "corporate marketing needs to act more as a governance function." Citrix’s CMO, Wes Wasson, hired more business-oriented marketing executives to strengthen its regional presence while also putting a global professional development program in place.

Please feel free to contact me at mgerard@idc.com for additional information on this study or add your comments below.

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